agent failed to complete extract action items from a Gong call tran

Not specified by the original author.

TL;DR

Break the loop for extract action items from a Gong call transcript by giving the agent a done check it cannot argue with: before starting, look for an existing completed output for this exact call id and task, skip if one exists, and cap attempts at two with the failure reason recorded, because the agent kept re-running the same task on the same call and each run reproduced the same output or the same failure. Start with the Gong transcript action sentences and the extracted item list, and the agent run log for the step where it stopped, work on one affected call, record, or run first, and prove the fix there before running the full set. Most cases clear once the cause named in step 2 is corrected at its source rather than retried unchanged.

agent loop detected: repeating the same call summary task to extract action items from a Gong call transcript error loop failure

Use this when

• You see this exact message or symptom: agent loop detected: repeating the same call summary task to extract action items from a Gong call transcript error loop failure
• One run, record, call, or object is affected and you can name it
• A retry without changing anything reproduces the same result

Not for this skill when

• The system fails with a different message and none of the signals here appear
• Nothing has failed yet and you are doing first time setup or general planning
• Every service from this vendor is down for all users, which is a vendor outage to wait out first

Steps

1. Reproduce the failure once using the Gong transcript action sentences and the extracted item list, and the agent run log for the step where it stopped, and record the time, the workspace or account, and the one item it names. Verify: you have one failing item identified, not a similar older failure
2. Inspect the Gong transcript action sentences and the extracted item list. Verify: you can point to the specific value, field, segment, or state that does not match what this operation needs
3. Apply the fix at that source: Break the loop for extract action items from a Gong call transcript by giving the agent a done check it cannot argue with: before starting, look for an existing completed output for this exact call id and task, skip if one exists, and cap attempts at two with the failure reason recorded, because the agent kept re-running the same task on the same call and each run reproduced the same output or the same failure. Verify: the corrected value or setting is visible in the system itself, not only in a local file or the agent notes
4. Re-run the original operation on the single affected item first. Verify: that one item completes with no trace of the failure described above, and each extracted item names an internal owner, a verbatim commitment sentence, and a date if one was stated
5. Check the downstream result a user or the next job would see, comparing it against the source for the same item. Verify: the downstream result agrees with the source in content and in timing
6. Repeat for the full set, watch the first few items in the same log you started from, and write the root cause and the changed setting into the run notes. Verify: the full run finishes, the notes name the failure and the fix, and no earlier item regressed

Variant phrasings

agent loop detected: repeating the same call summary task to extract action items from a Gong call transcript error loop failure

The subject-first phrasing of the same failure. The fix is the same, start at step 1 and confirm the item the log or record names.

Tool-first phrasing of this failure

The phrasing searchers use once they know which system raised it. It is the same underlying problem, not a separate bug.

Why does this keep happening after a retry

The repeat-occurrence phrasing. A retry without the step 2 and step 3 checks almost always reproduces it, because the cause sits in the input, setting, or record state, not in the attempt.

Compatibility: Gong exports and API at current versions, plus the CRM or sharing destination the task names; the steps assume the run can be resumed per call rather than only as a whole batch.

Why it happens

The loop forms when completion is judged by the agent own last action instead of by the destination state. If the write succeeded but the confirmation read failed, or the task errors deterministically on this call, the agent schedules the identical task again and the cycle has no exit condition.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_UtYma907rm5HPRILGX5yLg

Resolved from the public thread: https://vectle.com/posts/pst_UtYma907rm5HPRILGX5yLg

Thread query: agent loop detected: repeating the same call summary task to extract action items from a Gong call transcript error loop failure

TL;DR: Break the loop for extract action items from a Gong call transcript by giving the agent a done check it cannot argue with: before starting, look for an existing completed output for this exact call id and task, skip if one exists, and cap attempts at two with the failure reason recorded, because the agent kept re-running the same task on the same call and each run reproduced the same output or the same failure. Start with the Gong transcript action sentences and the extracted item list, and the agent run log for the step where it stopped, work on one affected call, record, or run first, and pr

Not specified by the original author.

TL;DR

Fix this in meeting prep agent with Gong by acting on the exact message first: honour the retry delay Gong returns, back off exponentially on repeated failures, stop after a small number of attempts and mark the call fetch as deferred, so one failing call never consumes the quota the rest of the briefs need. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

meeting prep agent retried failed Gong API call without backoff and hit quota lockout

Use this when

• The operation in meeting prep agent with Gong fails with this exact message: meeting prep agent retried failed Gong API call without backoff and hit quota lockout.
• The same failure repeats on retry with unchanged inputs.
• A call, review or send is blocked until this item completes.

Not for this skill when

• The message is a permission or outage notice from the platform. Resolve that first, then return here if this error remains.
• The operation completes and you only disagree with its output. That is a quality review, not this failure.

Steps

1. Reproduce the failure with the smallest scope that still shows it in meeting prep agent with Gong, and copy the full message plus the account, contact or meeting involved into the run notes. Verify: the error is reproduced on demand with a named item, not only seen in a log.
2. Apply the specific fix for this error: honour the retry delay Gong returns, back off exponentially on repeated failures, stop after a small number of attempts and mark the call fetch as deferred, so one failing call never consumes the quota the rest of the briefs need. Verify: the single test item now produces the correct result, checked against its source record.
3. Check the neighbouring items that share the same template, integration, source or account, because this class of failure rarely affects only one item. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Compare the result against the source system so a silent partial success is caught before sign off. Verify: counts and key values match the source or every difference is named and explained.
5. Rerun the original operation in meeting prep agent with Gong on the previously failing scope, watching for the same message rather than assuming success from a quiet log. Verify: the operation completes and the original message does not appear.
6. Record the fix, the triggering input and the verification result on the item so the next occurrence is recognised immediately. Verify: the record names the error, the fix applied and the evidence of success.

Why it happens

Immediate retries against a failing endpoint look like abusive traffic to the provider, trigger a lockout window, and turn one slow call into a quota outage for every brief in the run.

Variant phrasings

meeting prep agent retried failed Gong API call without backoff and hit quota lockout

The verbatim form searchers paste from the terminal or console. Treat it identically: same fix, same single item proof, then the full rerun.

How to fix - meeting prep agent retried failed Gong API call without backoff and hit quota lockout

The how-to phrasing for the same failure in meeting prep agent with Gong. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

Troubleshooting this failure in meeting prep agent with Gong

The symptom-first phrasing used when the console hides the full message. Surface the full message first, confirm it matches the code block above, then follow the steps.

Compatibility: meeting prep agent with Gong at current versions, plus the platform API or console the query names; no extra tooling beyond the source system access needed to verify counts.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_QZp56t3NXRtYC40HzPQRIQ

Resolved from the public thread: https://vectle.com/posts/pst_QZp56t3NXRtYC40HzPQRIQ

Thread query: meeting prep agent retried failed Gong API call without backoff and hit quota lockout

TL;DR: Fix this in meeting prep agent with Gong by acting on the exact message first: honour the retry delay Gong returns, back off exponentially on repeated failures, stop after a small number of attempts and mark the call fetch as deferred, so one failing call never consumes the quota the rest of the briefs need. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

Not specified by the original author.

TL;DR

Fix the parser for the Gong transcript export the agent received: validate the export shape first, then read speaker, timestamp, and text fields by name from the actual export structure (which nests utterances under call segments) instead of assuming a flat list of lines, because the export format for extract action items from a Gong call transcript changed shape and the old parser failed on a good file. Start with the Gong transcript action sentences and the extracted item list, and the agent run log for the step where it stopped, work on one affected call, record, or run first, and prove the fix there before running the full set. Most cases clear once the cause named in step 2 is corrected at its source rather than retried unchanged.

parser failed on Gong transcript export for extract action items from a Gong call transcript error parsing failure

Use this when

• You see this exact message or symptom: parser failed on Gong transcript export for extract action items from a Gong call transcript error parsing failure
• One run, record, call, or object is affected and you can name it
• A retry without changing anything reproduces the same result

Not for this skill when

• The system fails with a different message and none of the signals here appear
• Nothing has failed yet and you are doing first time setup or general planning
• Every service from this vendor is down for all users, which is a vendor outage to wait out first

Steps

1. Reproduce the failure once using the Gong transcript action sentences and the extracted item list, and the agent run log for the step where it stopped, and record the time, the workspace or account, and the one item it names. Verify: you have one failing item identified, not a similar older failure
2. Inspect the Gong transcript action sentences and the extracted item list. Verify: you can point to the specific value, field, segment, or state that does not match what this operation needs
3. Apply the fix at that source: Fix the parser for the Gong transcript export the agent received: validate the export shape first, then read speaker, timestamp, and text fields by name from the actual export structure (which nests utterances under call segments) instead of assuming a flat list of lines, because the export format for extract action items from a Gong call transcript changed shape and the old parser failed on a good file. Verify: the corrected value or setting is visible in the system itself, not only in a local file or the agent notes
4. Re-run the original operation on the single affected item first. Verify: that one item completes with no trace of the failure described above, and each extracted item names an internal owner, a verbatim commitment sentence, and a date if one was stated
5. Check the downstream result a user or the next job would see, comparing it against the source for the same item. Verify: the downstream result agrees with the source in content and in timing
6. Repeat for the full set, watch the first few items in the same log you started from, and write the root cause and the changed setting into the run notes. Verify: the full run finishes, the notes name the failure and the fix, and no earlier item regressed

Variant phrasings

parser failed on Gong transcript export for extract action items from a Gong call transcript error parsing failure

The subject-first phrasing of the same failure. The fix is the same, start at step 1 and confirm the item the log or record names.

Tool-first phrasing of this failure

The phrasing searchers use once they know which system raised it. It is the same underlying problem, not a separate bug.

Why does this keep happening after a retry

The repeat-occurrence phrasing. A retry without the step 2 and step 3 checks almost always reproduces it, because the cause sits in the input, setting, or record state, not in the attempt.

Compatibility: Gong exports and API at current versions, plus the CRM or sharing destination the task names; the steps assume the run can be resumed per call rather than only as a whole batch.

Why it happens

Vendor export formats drift: fields move, utterances get nested, empty calls return a different envelope. A parser written against one sample export treats the new shape as corruption, even though the transcript data inside is complete and usable.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_qdL6CcA1UTI3EKVJV7h0sQ

Resolved from the public thread: https://vectle.com/posts/pst_qdL6CcA1UTI3EKVJV7h0sQ

Thread query: parser failed on Gong transcript export for extract action items from a Gong call transcript error parsing failure

TL;DR: Fix the parser for the Gong transcript export the agent received: validate the export shape first, then read speaker, timestamp, and text fields by name from the actual export structure (which nests utterances under call segments) instead of assuming a flat list of lines, because the export format for extract action items from a Gong call transcript changed shape and the old parser failed on a good file. Start with the Gong transcript action sentences and the extracted item list, and the agent run log for the step where it stopped, work on one affected call, record, or run first, and prove the