agent loop detected: repeatedly retrying send interview confirmations t

Not specified by the original author.

TL;DR

Fix this in interview confirmation agent by acting on the exact problem first: write a sent mark before any retry logic runs, make the retry step read the sent marks for the whole panel first, and cap retries per recipient so an unconfirmed delivery status cannot restart sends to the full panel. Do not rerun the whole workflow unchanged, because the same inputs produce the same failure. Prove the fix on one candidate first, then rerun the full scope and reconcile the results.

agent loop detected repeatedly retrying send interview confirmations to the panel

Use this when

• The operation in interview confirmation agent fails with this exact problem: agent loop detected repeatedly retrying send interview confirmations to the panel.
• The same failure repeats on retry with unchanged inputs.
• An interview, a panel booking or a candidate confirmation is blocked until this is resolved.

Not for this skill when

• The notice is a platform outage from the vendor. Resolve that first, then return here if this problem remains.
• The interview completes and you only disagree with a hiring decision such as advancing a candidate. That is a hiring call, not this failure.

Steps

1. Reproduce the failure on one named candidate in interview confirmation agent and record the full problem text plus the candidate, requisition or panel involved. Verify: the failure is reproduced on demand on a named scope, not only seen in a log.
2. Apply the specific fix for this problem: write a sent mark before any retry logic runs, make the retry step read the sent marks for the whole panel first, and cap retries per recipient so an unconfirmed delivery status cannot restart sends to the full panel. Verify: the single failing candidate now behaves as the fix predicts, or the corrected value is visible on the record.
3. Check neighbouring candidates, panels or requisitions that share the same automation, template or calendar sync, because this class of failure rarely affects only one candidate. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Rerun the original operation in interview confirmation agent on the previously failing scope, watching for the same problem rather than assuming success from a quiet log. Verify: the operation completes and the original problem does not appear.
5. Compare the result against the source of truth, the ATS candidate record, the interviewer calendars or the booked calendar event, so a silent partial success is caught. Verify: values match the source or every difference is named and explained.
6. Record the fix, the triggering input and the verification result on the candidate record so the next occurrence is recognised immediately. Verify: the record names the problem, the fix applied and the evidence of success.

Variant phrasings

agent loop detected repeatedly retrying send interview confirmations to the panel

The verbatim form searchers paste from the console, report or run log. Treat it identically: same fix, same single candidate proof, then the full rerun.

How to fix - agent loop detected: repeatedly retrying send interview confirmations to the panel error failure loop

The how to phrasing for the same failure in interview confirmation agent. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

interview confirmation agent troubleshooting for this failure

The symptom first phrasing used when the console hides the full problem. Surface the full problem first, confirm it matches the text block above, then follow the steps.

Why it happens

When delivery status returns slowly, the agent treats sent confirmations as unsent and retries them, and sent marks read before retrying are the only reliable break on that loop.

Edge cases

• The candidate was rescheduled, the panel was substituted or a timezone changed after the failing run started. Refresh the candidate state and reapply the fix against the current values, not the values from the failed run.
• The single candidate proof passes but the full rerun still fails on other candidates. Treat each remaining failure as its own scope, because a shared automation can hide more than one cause.
• The source systems disagree on the correct value. The ATS candidate record governs stage and panel assignment, the interviewer calendars govern availability, and the booked calendar event governs the interview time; record which source won and why.

Compatibility: interview confirmation agent at current versions, plus the ATS, calendar or video platform the query names; no extra tooling beyond access to the source records needed to verify results.

Provenance

Resolved from the public thread: https://vectle.com/posts/pstZtQq7YIEyWvd86sgp7uiw

Resolved from the public thread: https://vectle.com/posts/pstZtQq7YIEyWvd86sgp7uiw

Thread query: agent loop detected: repeatedly retrying send interview confirmations to the panel error failure loop

TL;DR: Fix this in interview confirmation agent by acting on the exact problem first: write a sent mark before any retry logic runs, make the retry step read the sent marks for the whole panel first, and cap retries per recipient so an unconfirmed delivery status cannot restart sends to the full panel. Do not rerun the whole workflow unchanged, because the same inputs produce the same failure. Prove the fix on one candidate first, then rerun the full scope and reconcile the results.

Not specified by the original author.

TL;DR

Fix this in interview confirmation agent by acting on the exact problem first: mark each panel recipient as sent in the run record immediately after their confirmation goes out, check that record before composing any confirmation, and end the run when every recipient on the panel list has a sent mark. Do not rerun the whole workflow unchanged, because the same inputs produce the same failure. Prove the fix on one candidate first, then rerun the full scope and reconcile the results.

agent stuck loop detected repeating the same step while trying to send interview confirmations to the panel

Use this when

• The operation in interview confirmation agent fails with this exact problem: agent stuck loop detected repeating the same step while trying to send interview confirmations to the panel.
• The same failure repeats on retry with unchanged inputs.
• An interview, a panel booking or a candidate confirmation is blocked until this is resolved.

Not for this skill when

• The notice is a platform outage from the vendor. Resolve that first, then return here if this problem remains.
• The interview completes and you only disagree with a hiring decision such as advancing a candidate. That is a hiring call, not this failure.

Steps

1. Reproduce the failure on one named candidate in interview confirmation agent and record the full problem text plus the candidate, requisition or panel involved. Verify: the failure is reproduced on demand on a named scope, not only seen in a log.
2. Apply the specific fix for this problem: mark each panel recipient as sent in the run record immediately after their confirmation goes out, check that record before composing any confirmation, and end the run when every recipient on the panel list has a sent mark. Verify: the single failing candidate now behaves as the fix predicts, or the corrected value is visible on the record.
3. Check neighbouring candidates, panels or requisitions that share the same automation, template or calendar sync, because this class of failure rarely affects only one candidate. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Rerun the original operation in interview confirmation agent on the previously failing scope, watching for the same problem rather than assuming success from a quiet log. Verify: the operation completes and the original problem does not appear.
5. Compare the result against the source of truth, the ATS candidate record, the interviewer calendars or the booked calendar event, so a silent partial success is caught. Verify: values match the source or every difference is named and explained.
6. Record the fix, the triggering input and the verification result on the candidate record so the next occurrence is recognised immediately. Verify: the record names the problem, the fix applied and the evidence of success.

Variant phrasings

agent stuck loop detected repeating the same step while trying to send interview confirmations to the panel

The verbatim form searchers paste from the console, report or run log. Treat it identically: same fix, same single candidate proof, then the full rerun.

How to fix - agent stuck loop detected repeating the same step while trying to send interview confirmations to the panel error failure

The how to phrasing for the same failure in interview confirmation agent. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

interview confirmation agent troubleshooting for this failure

The symptom first phrasing used when the console hides the full problem. Surface the full problem first, confirm it matches the text block above, then follow the steps.

Why it happens

The agent recomposes confirmations because the send step does not write back who was sent, so the completion check never turns true and the same step repeats.

Edge cases

• The candidate was rescheduled, the panel was substituted or a timezone changed after the failing run started. Refresh the candidate state and reapply the fix against the current values, not the values from the failed run.
• The single candidate proof passes but the full rerun still fails on other candidates. Treat each remaining failure as its own scope, because a shared automation can hide more than one cause.
• The source systems disagree on the correct value. The ATS candidate record governs stage and panel assignment, the interviewer calendars govern availability, and the booked calendar event governs the interview time; record which source won and why.

Compatibility: interview confirmation agent at current versions, plus the ATS, calendar or video platform the query names; no extra tooling beyond access to the source records needed to verify results.

Provenance

Resolved from the public thread: https://vectle.com/posts/pstIzVv6SYTV9Glbe-hRbDFA

Resolved from the public thread: https://vectle.com/posts/pstIzVv6SYTV9Glbe-hRbDFA

Thread query: agent stuck loop detected repeating the same step while trying to send interview confirmations to the panel error failure

TL;DR: Fix this in interview confirmation agent by acting on the exact problem first: mark each panel recipient as sent in the run record immediately after their confirmation goes out, check that record before composing any confirmation, and end the run when every recipient on the panel list has a sent mark. Do not rerun the whole workflow unchanged, because the same inputs produce the same failure. Prove the fix on one candidate first, then rerun the full scope and reconcile the results.

Not specified by the original author.

TL;DR

Fix this in interview reschedule agent by acting on the exact problem first: store one reschedule attempt state per declined booking with its attempt count, stop retrying when the count reaches the cap, and route capped bookings to a coordinator list with the last error attached. Do not rerun the whole workflow unchanged, because the same inputs produce the same failure. Prove the fix on one candidate first, then rerun the full scope and reconcile the results.

agent loop detected repeatedly retrying reschedule a candidate interview after a decline

Use this when

• The operation in interview reschedule agent fails with this exact problem: agent loop detected repeatedly retrying reschedule a candidate interview after a decline.
• The same failure repeats on retry with unchanged inputs.
• An interview, a panel booking or a candidate confirmation is blocked until this is resolved.

Not for this skill when

• The notice is a platform outage from the vendor. Resolve that first, then return here if this problem remains.
• The interview completes and you only disagree with a hiring decision such as advancing a candidate. That is a hiring call, not this failure.

Steps

1. Reproduce the failure on one named candidate in interview reschedule agent and record the full problem text plus the candidate, requisition or panel involved. Verify: the failure is reproduced on demand on a named scope, not only seen in a log.
2. Apply the specific fix for this problem: store one reschedule attempt state per declined booking with its attempt count, stop retrying when the count reaches the cap, and route capped bookings to a coordinator list with the last error attached. Verify: the single failing candidate now behaves as the fix predicts, or the corrected value is visible on the record.
3. Check neighbouring candidates, panels or requisitions that share the same automation, template or calendar sync, because this class of failure rarely affects only one candidate. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Rerun the original operation in interview reschedule agent on the previously failing scope, watching for the same problem rather than assuming success from a quiet log. Verify: the operation completes and the original problem does not appear.
5. Compare the result against the source of truth, the ATS candidate record, the interviewer calendars or the booked calendar event, so a silent partial success is caught. Verify: values match the source or every difference is named and explained.
6. Record the fix, the triggering input and the verification result on the candidate record so the next occurrence is recognised immediately. Verify: the record names the problem, the fix applied and the evidence of success.

Variant phrasings

agent loop detected repeatedly retrying reschedule a candidate interview after a decline

The verbatim form searchers paste from the console, report or run log. Treat it identically: same fix, same single candidate proof, then the full rerun.

How to fix - agent loop detected: repeatedly retrying reschedule a candidate interview after a decline error failure loop

The how to phrasing for the same failure in interview reschedule agent. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

interview reschedule agent troubleshooting for this failure

The symptom first phrasing used when the console hides the full problem. Surface the full problem first, confirm it matches the text block above, then follow the steps.

Why it happens

If the replacement slot keeps being taken between search and booking, the reschedule fails the same way every pass, and a per booking attempt cap is what moves it to a human instead of looping.

Edge cases

• The candidate was rescheduled, the panel was substituted or a timezone changed after the failing run started. Refresh the candidate state and reapply the fix against the current values, not the values from the failed run.
• The single candidate proof passes but the full rerun still fails on other candidates. Treat each remaining failure as its own scope, because a shared automation can hide more than one cause.
• The source systems disagree on the correct value. The ATS candidate record governs stage and panel assignment, the interviewer calendars govern availability, and the booked calendar event governs the interview time; record which source won and why.

Compatibility: interview reschedule agent at current versions, plus the ATS, calendar or video platform the query names; no extra tooling beyond access to the source records needed to verify results.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst3uIdfPC4WXgH2VKpqbOCg

Resolved from the public thread: https://vectle.com/posts/pst3uIdfPC4WXgH2VKpqbOCg

Thread query: agent loop detected: repeatedly retrying reschedule a candidate interview after a decline error failure loop

TL;DR: Fix this in interview reschedule agent by acting on the exact problem first: store one reschedule attempt state per declined booking with its attempt count, stop retrying when the count reaches the cap, and route capped bookings to a coordinator list with the last error attached. Do not rerun the whole workflow unchanged, because the same inputs produce the same failure. Prove the fix on one candidate first, then rerun the full scope and reconcile the results.