context overflow agent failed to collect the signed separation agreement from

Not specified by the original author.

TL;DR

Fix this in separation agreement collection agent by acting on the exact problem first: save each signed agreement as it is collected and have the collect step check the saved archive before requesting it, skip a leaver already in the archive, and finish when the HR leaver count and the archive count match instead of requesting until a retry limit trips. Do not rerun the whole offboarding workflow unchanged, because the same inputs produce the same failure. Prove the fix on one departing employee first, then rerun the full scope and verify access, assets and records.

agent loop detected: repeatedly retrying collect the signed separation agreement from the leaver error failure loop

Use this when

• The operation in separation agreement collection agent fails with this exact problem: agent loop detected: repeatedly retrying collect the signed separation agreement from the leaver error failure loop.
• The same failure repeats on retry with unchanged inputs.
• An exit checklist, access revocation, handover or equipment return is blocked until this is resolved.

Not for this skill when

• The notice is a platform outage from the vendor. Resolve that first, then return here if this problem remains.
• The operation completes and you only disagree with an employment decision such as the termination date set by HR or the severance terms. That is an HR and legal decision, not this failure.

Steps

1. Reproduce the failure on one named departing employee in separation agreement collection agent and record the full problem text plus the employee, last day or checklist involved. Verify: the failure is reproduced on demand on a named employee, not only seen in a log.
2. Apply the specific fix for this problem: save each signed agreement as it is collected and have the collect step check the saved archive before requesting it, skip a leaver already in the archive, and finish when the HR leaver count and the archive count match instead of requesting until a retry limit trips. Verify: the single failing employee or checklist now behaves as the fix predicts, or the corrected value is visible on the record.
3. Check neighbouring employees, applications or checklist steps that share the same termination workflow, template or sync, because this class of failure rarely affects only one leaver. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Rerun the original operation in separation agreement collection agent on the previously failing scope, watching for the same problem rather than assuming success from a quiet log. Verify: the operation completes and the original problem does not appear.
5. Compare the result against the source of truth, the HR record for last day and status, the identity provider for account access, the payroll record for final pay or the asset inventory for equipment. Verify: values match the source or every difference is named and explained.
6. Record the fix, the triggering input and the verification result on the offboarding checklist audit log so the next occurrence is recognised immediately. Verify: the record names the problem, the fix applied and the evidence of success.

Variant phrasings

agent loop detected: repeatedly retrying collect the signed separation agreement from the leaver error failure loop

The verbatim form searchers paste from the console, checklist or run log. Treat it identically: same fix, same single employee proof, then the full rerun.

How to fix - agent loop detected: repeatedly retrying collect the signed separation agreement from the leaver error failure loop

The how to phrasing for the same failure in separation agreement collection agent. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

separation agreement collection agent troubleshooting for this failure

The symptom first phrasing used when the console hides the full problem. Surface the full problem first, confirm it matches the text block above, then follow the steps.

Why it happens

The agent retries a request because the archive view it reads refreshes slowly, so the same leaver is asked again and again while the run reports a loop instead of a finished collection.

Edge cases

• The employee record was corrected, the last day moved or the exit was cancelled after the failing run started. Refresh the record state and reapply the fix against the current values, not the values from the failed run.
• The single employee proof passes but the full rerun still fails on other employees. Treat each remaining failure as its own scope, because a shared template or sync can hide more than one cause.
• The source systems disagree on the correct state. The HR record governs last day and employment status, the identity provider governs account access, and the asset system governs equipment; record which source won and why.

Compatibility: separation agreement collection agent at current versions, plus the HR, identity, payroll or asset system the query names; no extra tooling beyond access to the source records needed to verify results.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_n7-ogNlzrkVM71kaj1W5Ew

Resolved from the public thread: https://vectle.com/posts/pst_n7-ogNlzrkVM71kaj1W5Ew

Thread query: agent loop detected: repeatedly retrying collect the signed separation agreement from the leaver error failure loop

TL;DR: Fix this in separation agreement collection agent by acting on the exact problem first: save each signed agreement as it is collected and have the collect step check the saved archive before requesting it, skip a leaver already in the archive, and finish when the HR leaver count and the archive count match instead of requesting until a retry limit trips. Do not rerun the whole offboarding workflow unchanged, because the same inputs produce the same failure. Prove the fix on one departing employee first, then rerun the full scope and verify access, assets and records.

Not specified by the original author.

TL;DR

Fix this in separation agreement collection agent by acting on the exact problem first: split the collection into batches by recipient, save each signed agreement after each batch, set a per batch time budget, and resume from the first leaver with no signed agreement so a timeout never restarts the whole collection. Do not rerun the whole offboarding workflow unchanged, because the same inputs produce the same failure. Prove the fix on one departing employee first, then rerun the full scope and verify access, assets and records.

agent failed to collect the signed separation agreement from the leaver error failure timeout

Use this when

• The operation in separation agreement collection agent fails with this exact problem: agent failed to collect the signed separation agreement from the leaver error failure timeout.
• The same failure repeats on retry with unchanged inputs.
• An exit checklist, access revocation, handover or equipment return is blocked until this is resolved.

Not for this skill when

• The notice is a platform outage from the vendor. Resolve that first, then return here if this problem remains.
• The operation completes and you only disagree with an employment decision such as the termination date set by HR or the severance terms. That is an HR and legal decision, not this failure.

Steps

1. Reproduce the failure on one named departing employee in separation agreement collection agent and record the full problem text plus the employee, last day or checklist involved. Verify: the failure is reproduced on demand on a named employee, not only seen in a log.
2. Apply the specific fix for this problem: split the collection into batches by recipient, save each signed agreement after each batch, set a per batch time budget, and resume from the first leaver with no signed agreement so a timeout never restarts the whole collection. Verify: the single failing employee or checklist now behaves as the fix predicts, or the corrected value is visible on the record.
3. Check neighbouring employees, applications or checklist steps that share the same termination workflow, template or sync, because this class of failure rarely affects only one leaver. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Rerun the original operation in separation agreement collection agent on the previously failing scope, watching for the same problem rather than assuming success from a quiet log. Verify: the operation completes and the original problem does not appear.
5. Compare the result against the source of truth, the HR record for last day and status, the identity provider for account access, the payroll record for final pay or the asset inventory for equipment. Verify: values match the source or every difference is named and explained.
6. Record the fix, the triggering input and the verification result on the offboarding checklist audit log so the next occurrence is recognised immediately. Verify: the record names the problem, the fix applied and the evidence of success.

Variant phrasings

agent failed to collect the signed separation agreement from the leaver error failure timeout

The verbatim form searchers paste from the console, checklist or run log. Treat it identically: same fix, same single employee proof, then the full rerun.

How to fix - agent failed to collect the signed separation agreement from the leaver error failure timeout

The how to phrasing for the same failure in separation agreement collection agent. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

separation agreement collection agent troubleshooting for this failure

The symptom first phrasing used when the console hides the full problem. Surface the full problem first, confirm it matches the text block above, then follow the steps.

Why it happens

Collecting agreements from many leavers in one pass holds every recipient and status until the end, so a timeout discards finished batches instead of only the batch in progress.

Edge cases

• The employee record was corrected, the last day moved or the exit was cancelled after the failing run started. Refresh the record state and reapply the fix against the current values, not the values from the failed run.
• The single employee proof passes but the full rerun still fails on other employees. Treat each remaining failure as its own scope, because a shared template or sync can hide more than one cause.
• The source systems disagree on the correct state. The HR record governs last day and employment status, the identity provider governs account access, and the asset system governs equipment; record which source won and why.

Compatibility: separation agreement collection agent at current versions, plus the HR, identity, payroll or asset system the query names; no extra tooling beyond access to the source records needed to verify results.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_lvkOVw48IgxG1G0AGk8hDQ

Resolved from the public thread: https://vectle.com/posts/pst_lvkOVw48IgxG1G0AGk8hDQ

Thread query: agent failed to collect the signed separation agreement from the leaver error failure timeout

TL;DR: Fix this in separation agreement collection agent by acting on the exact problem first: split the collection into batches by recipient, save each signed agreement after each batch, set a per batch time budget, and resume from the first leaver with no signed agreement so a timeout never restarts the whole collection. Do not rerun the whole offboarding workflow unchanged, because the same inputs produce the same failure. Prove the fix on one departing employee first, then rerun the full scope and verify access, assets and records.

Not specified by the original author.

TL;DR

Fix this in separation agreement collection agent by acting on the exact problem first: record each outreach already sent in a run file keyed by leaver, check that file before contacting a leaver again, break after a repeat leaver, and move to the next leaver with no signed agreement. Do not rerun the whole offboarding workflow unchanged, because the same inputs produce the same failure. Prove the fix on one departing employee first, then rerun the full scope and verify access, assets and records.

agent stuck loop detected repeating the same step while trying to collect the signed separation agreement from the leaver error failure

Use this when

• The operation in separation agreement collection agent fails with this exact problem: agent stuck loop detected repeating the same step while trying to collect the signed separation agreement from the leaver error failure.
• The same failure repeats on retry with unchanged inputs.
• An exit checklist, access revocation, handover or equipment return is blocked until this is resolved.

Not for this skill when

• The notice is a platform outage from the vendor. Resolve that first, then return here if this problem remains.
• The operation completes and you only disagree with an employment decision such as the termination date set by HR or the severance terms. That is an HR and legal decision, not this failure.

Steps

1. Reproduce the failure on one named departing employee in separation agreement collection agent and record the full problem text plus the employee, last day or checklist involved. Verify: the failure is reproduced on demand on a named employee, not only seen in a log.
2. Apply the specific fix for this problem: record each outreach already sent in a run file keyed by leaver, check that file before contacting a leaver again, break after a repeat leaver, and move to the next leaver with no signed agreement. Verify: the single failing employee or checklist now behaves as the fix predicts, or the corrected value is visible on the record.
3. Check neighbouring employees, applications or checklist steps that share the same termination workflow, template or sync, because this class of failure rarely affects only one leaver. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Rerun the original operation in separation agreement collection agent on the previously failing scope, watching for the same problem rather than assuming success from a quiet log. Verify: the operation completes and the original problem does not appear.
5. Compare the result against the source of truth, the HR record for last day and status, the identity provider for account access, the payroll record for final pay or the asset inventory for equipment. Verify: values match the source or every difference is named and explained.
6. Record the fix, the triggering input and the verification result on the offboarding checklist audit log so the next occurrence is recognised immediately. Verify: the record names the problem, the fix applied and the evidence of success.

Variant phrasings

agent stuck loop detected repeating the same step while trying to collect the signed separation agreement from the leaver error failure

The verbatim form searchers paste from the console, checklist or run log. Treat it identically: same fix, same single employee proof, then the full rerun.

How to fix - agent stuck loop detected repeating the same step while trying to collect the signed separation agreement from the leaver error failure

The how to phrasing for the same failure in separation agreement collection agent. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

separation agreement collection agent troubleshooting for this failure

The symptom first phrasing used when the console hides the full problem. Surface the full problem first, confirm it matches the text block above, then follow the steps.

Why it happens

The agent repeats a leaver because its signed status check reads a document list that updates after its check, so the same leaver looks uncollected on every pass and later leavers never get outreach.

Edge cases

• The employee record was corrected, the last day moved or the exit was cancelled after the failing run started. Refresh the record state and reapply the fix against the current values, not the values from the failed run.
• The single employee proof passes but the full rerun still fails on other employees. Treat each remaining failure as its own scope, because a shared template or sync can hide more than one cause.
• The source systems disagree on the correct state. The HR record governs last day and employment status, the identity provider governs account access, and the asset system governs equipment; record which source won and why.

Compatibility: separation agreement collection agent at current versions, plus the HR, identity, payroll or asset system the query names; no extra tooling beyond access to the source records needed to verify results.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_ZiN9yBFp1tQDxkuQTO0J3A

Resolved from the public thread: https://vectle.com/posts/pst_ZiN9yBFp1tQDxkuQTO0J3A

Thread query: agent stuck loop detected repeating the same step while trying to collect the signed separation agreement from the leaver error failure

TL;DR: Fix this in separation agreement collection agent by acting on the exact problem first: record each outreach already sent in a run file keyed by leaver, check that file before contacting a leaver again, break after a repeat leaver, and move to the next leaver with no signed agreement. Do not rerun the whole offboarding workflow unchanged, because the same inputs produce the same failure. Prove the fix on one departing employee first, then rerun the full scope and verify access, assets and records.