questionnaire agent timed out waiting for evidence owner approval before

Not specified by the original author.

TL;DR

Fix this in the questionnaire agent run by acting on the exact message first: escalate the evidence approval wait instead of polling it, notify the evidence owner with the deadline and the exact item link, and after the wait limit route the approval to the named delegate approver. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

questionnaire agent timed out waiting for evidence owner approval before deadline

Use this when

• The operation in the questionnaire agent run fails with this exact message: questionnaire agent timed out waiting for evidence owner approval before deadline.
• The same failure repeats on retry with unchanged inputs.
• A review, export or check is blocked until this item completes.

Not for this skill when

• The message is a permission or outage notice from the platform. Resolve that first, then return here if this error remains.
• The operation completes and you only disagree with its output. That is a quality review, not this failure.

Steps

1. Reproduce the failure with the smallest scope that still shows it in the questionnaire agent run, and copy the full message plus the questionnaire, answer or evidence item involved into the run notes. Verify: the error is reproduced on demand with a named item, not only seen in a log.
2. Apply the specific fix for this error: escalate the evidence approval wait instead of polling it, notify the evidence owner with the deadline and the exact item link, and after the wait limit route the approval to the named delegate approver. Verify: the item is approved by the owner or the delegate before the deadline and the escalation is recorded.
3. Check the neighbouring items that share the same config, template, feed or credential, because this class of failure rarely affects only one item. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Compare the result counts, decisions or alerts against the source in the questionnaire agent run so a silent partial success is caught before sign off. Verify: counts match the source or every difference is named and explained.
5. Rerun the original operation in the questionnaire agent run on the previously failing scope, watching for the same message rather than assuming success from a quiet log. Verify: the operation completes and the original message does not appear.
6. Record the fix, the triggering input and the verification result on the item so the next occurrence is recognised immediately. Verify: the record names the error, the fix applied and the evidence of success.

Why it happens

the agent waited on a human approval with no notification or escalation, so the deadline approached while the approver never knew the item existed.

Variant phrasings

questionnaire agent timed out waiting for evidence owner approval before deadline

The verbatim form searchers paste from the terminal or console. Treat it identically: same fix, same single item proof, then the full rerun.

How to fix: questionnaire agent timed out waiting for evidence owner approval before deadline

The how-to phrasing for the same failure in the questionnaire agent run. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

the questionnaire agent run troubleshooting for this failure

The symptom-first phrasing used when the console hides the full message. Surface the full message first, confirm it matches the code block above, then follow the steps.

Compatibility: the questionnaire agent run at current versions, plus the platform API or console the query names; no extra tooling beyond a text editor and the source system access needed to verify counts.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_qaPkiUKgn2PoYCMw-x4S7w

Resolved from the public thread: https://vectle.com/posts/pst_qaPkiUKgn2PoYCMw-x4S7w

Thread query: questionnaire agent timed out waiting for evidence owner approval before deadline

TL;DR: Fix this in the questionnaire agent run by acting on the exact message first: escalate the evidence approval wait instead of polling it, notify the evidence owner with the deadline and the exact item link, and after the wait limit route the approval to the named delegate approver. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

Not specified by the original author.

TL;DR

Fix this in the agent workflow for security questionnaire by acting on the exact message first: split the job to find approved evidence for a questionnaire question into small batches, checkpoint after each batch so progress survives a timeout, and raise the per-batch deadline only for the batch step that actually runs long. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

agent timed out when agent tried to find approved evidence for a questionnaire question

Use this when

• The operation in the agent workflow for security questionnaire fails with this exact message: agent timed out when agent tried to find approved evidence for a questionnaire question.
• The same failure repeats on retry with unchanged inputs.
• A review, export or check is blocked until this item completes.

Not for this skill when

• The message is a permission or outage notice from the platform. Resolve that first, then return here if this error remains.
• The operation completes and you only disagree with its output. That is a quality review, not this failure.

Steps

1. Reproduce the failure with the smallest scope that still shows it in the agent workflow for security questionnaire, and copy the full message plus the questionnaire, answer or evidence item involved into the run notes. Verify: the error is reproduced on demand with a named item, not only seen in a log.
2. Apply the specific fix for this error: split the job to find approved evidence for a questionnaire question into small batches, checkpoint after each batch so progress survives a timeout, and raise the per-batch deadline only for the batch step that actually runs long. Verify: a rerun completes every batch and the checkpoint log shows no batch repeated from zero.
3. Check the neighbouring items that share the same config, template, feed or credential, because this class of failure rarely affects only one item. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Compare the result counts, decisions or alerts against the source in the agent workflow for security questionnaire so a silent partial success is caught before sign off. Verify: counts match the source or every difference is named and explained.
5. Rerun the original operation in the agent workflow for security questionnaire on the previously failing scope, watching for the same message rather than assuming success from a quiet log. Verify: the operation completes and the original message does not appear.
6. Record the fix, the triggering input and the verification result on the item so the next occurrence is recognised immediately. Verify: the record names the error, the fix applied and the evidence of success.

Why it happens

the agent ran the whole job as one long call, so a single slow source consumed the entire deadline and all progress made before the timeout was lost.

Variant phrasings

agent timed out when agent tried to find approved evidence for a questionnaire question

The verbatim form searchers paste from the terminal or console. Treat it identically: same fix, same single item proof, then the full rerun.

How to fix: agent timed out when agent tried to find approved evidence for a questionnaire question error timeout failure

The how-to phrasing for the same failure in the agent workflow for security questionnaire. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

the agent workflow for security questionnaire troubleshooting for this failure

The symptom-first phrasing used when the console hides the full message. Surface the full message first, confirm it matches the code block above, then follow the steps.

Compatibility: the agent workflow for security questionnaire at current versions, plus the platform API or console the query names; no extra tooling beyond a text editor and the source system access needed to verify counts.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_aXlVprb0yGXO0fdPPYOtKg

Resolved from the public thread: https://vectle.com/posts/pst_aXlVprb0yGXO0fdPPYOtKg

Thread query: agent timed out when agent tried to find approved evidence for a questionnaire question error timeout failure

TL;DR: Fix this in the agent workflow for security questionnaire by acting on the exact message first: split the job to find approved evidence for a questionnaire question into small batches, checkpoint after each batch so progress survives a timeout, and raise the per-batch deadline only for the batch step that actually runs long. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

Not specified by the original author.

TL;DR

Fix this in Jira evidence agent by acting on the exact problem first: narrow the JQL by project, date range and status before running it, page through results saving each page, and build the evidence set from the saved pages, widening the query only if the narrowed count is short of the sample need. Do not rerun the whole job or collection unchanged, because the same inputs produce the same failure. Prove the fix on one control, account or batch first, then rerun the full scope and reconcile the counts.

agent timed out waiting for slow JQL query across 50000 tickets

Use this when

• The operation in Jira evidence agent fails with this exact message or symptom: agent timed out waiting for slow JQL query across 50000 tickets.
• The same failure repeats on retry with unchanged inputs.
• An audit, evidence package or compliance review is blocked until this item completes.

Not for this skill when

• The message is an outage notice from the platform. Resolve that first, then return here if this problem remains.
• The operation completes and you only disagree with an auditor judgment or a control design choice. That is a review discussion, not this failure.

Steps

1. Reproduce the failure with the smallest scope that still shows it in Jira evidence agent, and copy the full message plus the control, account or item involved into the run notes. Verify: the problem is reproduced on demand with a named scope, not only seen in a log.
2. Apply the specific fix for this problem: narrow the JQL by project, date range and status before running it, page through results saving each page, and build the evidence set from the saved pages, widening the query only if the narrowed count is short of the sample need. Verify: the smallest failing scope now completes, or the named control, account or item behaves as the fix predicts.
3. Check the neighbouring controls, accounts or items that share the same connection, mapping or owner, because this class of failure rarely affects only one item. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Rerun the original operation in Jira evidence agent on the previously failing scope, watching for the same message rather than assuming success from a quiet log. Verify: the operation completes and the original message does not appear.
5. Compare the result counts or status against the source in Jira evidence agent so a silent partial success is caught before sign off. Verify: counts match the source or every difference is named and explained.
6. Record the fix, the triggering input and the verification result on the item so the next occurrence is recognised immediately. Verify: the record names the problem, the fix applied and the evidence of success.

Why it happens

An unbounded JQL search over tens of thousands of tickets is slow by construction, and the agent timeout arrives before the first useful page is ever used.

Variant phrasings

agent timed out waiting for slow JQL query across 50000 tickets

The verbatim form searchers paste from the console, ticket or audit request. Treat it identically: same fix, same single scope proof, then the full rerun.

How to fix - agent timed out waiting for slow Jira JQL evidence query across 50000 tickets

The how to phrasing for the same failure in Jira evidence agent. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

Jira evidence agent troubleshooting for this failure

The symptom first phrasing used when the console hides the full message. Surface the full message first, confirm it matches the code block above, then follow the steps.

Edge cases

• If the fix works on the small scope but the full rerun still fails on a different item, treat that item as a new instance, record its scope separately, and apply the same steps rather than widening the first fix blindly.
• If evidence was already sent to an auditor in the wrong state, correct the record with a dated note explaining what changed, rather than silently replacing files in the package.
• If two settings or mappings could both produce this symptom, change one at a time and retest the small scope after each change, so the working fix is known rather than guessed.

Compatibility: Jira evidence agent at current versions, plus the admin console or API the query names; no extra tooling beyond the source system access needed to verify counts.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_WrDiaM2wBWSWudsIJBER7Q

Resolved from the public thread: https://vectle.com/posts/pst_WrDiaM2wBWSWudsIJBER7Q

Thread query: agent timed out waiting for slow Jira JQL evidence query across 50000 tickets

TL;DR: Fix this in Jira evidence agent by acting on the exact problem first: narrow the JQL by project, date range and status before running it, page through results saving each page, and build the evidence set from the saved pages, widening the query only if the narrowed count is short of the sample need. Do not rerun the whole job or collection unchanged, because the same inputs produce the same failure. Prove the fix on one control, account or batch first, then rerun the full scope and reconcile the counts.