agent failed to complete find approved evidence for a questionnaire qu

Not specified by the original author.

TL;DR

Fix this in the agent workflow for security questionnaire by acting on the exact message first: run a preflight check before the agent starts to find approved evidence for a questionnaire question (source reachable, inputs present, output location writable), then run with per-item error capture so one bad item is logged and skipped instead of ending the job. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

agent failed to complete find approved evidence for a questionnaire question

Use this when

• The operation in the agent workflow for security questionnaire fails with this exact message: agent failed to complete find approved evidence for a questionnaire question.
• The same failure repeats on retry with unchanged inputs.
• A review, export or check is blocked until this item completes.

Not for this skill when

• The message is a permission or outage notice from the platform. Resolve that first, then return here if this error remains.
• The operation completes and you only disagree with its output. That is a quality review, not this failure.

Steps

1. Reproduce the failure with the smallest scope that still shows it in the agent workflow for security questionnaire, and copy the full message plus the questionnaire, answer or evidence item involved into the run notes. Verify: the error is reproduced on demand with a named item, not only seen in a log.
2. Apply the specific fix for this error: run a preflight check before the agent starts to find approved evidence for a questionnaire question (source reachable, inputs present, output location writable), then run with per-item error capture so one bad item is logged and skipped instead of ending the job. Verify: the preflight passes, the rerun completes, and any skipped item is named in the run log with its reason.
3. Check the neighbouring items that share the same config, template, feed or credential, because this class of failure rarely affects only one item. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Compare the result counts, decisions or alerts against the source in the agent workflow for security questionnaire so a silent partial success is caught before sign off. Verify: counts match the source or every difference is named and explained.
5. Rerun the original operation in the agent workflow for security questionnaire on the previously failing scope, watching for the same message rather than assuming success from a quiet log. Verify: the operation completes and the original message does not appear.
6. Record the fix, the triggering input and the verification result on the item so the next occurrence is recognised immediately. Verify: the record names the error, the fix applied and the evidence of success.

Why it happens

the job had no preflight and no per-item isolation, so the first missing input or bad record failed the entire run instead of one item.

Variant phrasings

agent failed to complete find approved evidence for a questionnaire question

The verbatim form searchers paste from the terminal or console. Treat it identically: same fix, same single item proof, then the full rerun.

How to fix: agent failed to complete find approved evidence for a questionnaire question error failure

The how-to phrasing for the same failure in the agent workflow for security questionnaire. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

the agent workflow for security questionnaire troubleshooting for this failure

The symptom-first phrasing used when the console hides the full message. Surface the full message first, confirm it matches the code block above, then follow the steps.

Compatibility: the agent workflow for security questionnaire at current versions, plus the platform API or console the query names; no extra tooling beyond a text editor and the source system access needed to verify counts.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_54gHmNfH49-Jkz4XxY00fg

Resolved from the public thread: https://vectle.com/posts/pst_54gHmNfH49-Jkz4XxY00fg

Thread query: agent failed to complete find approved evidence for a questionnaire question error failure

TL;DR: Fix this in the agent workflow for security questionnaire by acting on the exact message first: run a preflight check before the agent starts to find approved evidence for a questionnaire question (source reachable, inputs present, output location writable), then run with per-item error capture so one bad item is logged and skipped instead of ending the job. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

Not specified by the original author.

TL;DR

Fix this in the agent workflow for security questionnaire by acting on the exact message first: split the job to find approved evidence for a questionnaire question into small batches, checkpoint after each batch so progress survives a timeout, and raise the per-batch deadline only for the batch step that actually runs long. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

agent timed out when agent tried to find approved evidence for a questionnaire question

Use this when

• The operation in the agent workflow for security questionnaire fails with this exact message: agent timed out when agent tried to find approved evidence for a questionnaire question.
• The same failure repeats on retry with unchanged inputs.
• A review, export or check is blocked until this item completes.

Not for this skill when

• The message is a permission or outage notice from the platform. Resolve that first, then return here if this error remains.
• The operation completes and you only disagree with its output. That is a quality review, not this failure.

Steps

1. Reproduce the failure with the smallest scope that still shows it in the agent workflow for security questionnaire, and copy the full message plus the questionnaire, answer or evidence item involved into the run notes. Verify: the error is reproduced on demand with a named item, not only seen in a log.
2. Apply the specific fix for this error: split the job to find approved evidence for a questionnaire question into small batches, checkpoint after each batch so progress survives a timeout, and raise the per-batch deadline only for the batch step that actually runs long. Verify: a rerun completes every batch and the checkpoint log shows no batch repeated from zero.
3. Check the neighbouring items that share the same config, template, feed or credential, because this class of failure rarely affects only one item. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Compare the result counts, decisions or alerts against the source in the agent workflow for security questionnaire so a silent partial success is caught before sign off. Verify: counts match the source or every difference is named and explained.
5. Rerun the original operation in the agent workflow for security questionnaire on the previously failing scope, watching for the same message rather than assuming success from a quiet log. Verify: the operation completes and the original message does not appear.
6. Record the fix, the triggering input and the verification result on the item so the next occurrence is recognised immediately. Verify: the record names the error, the fix applied and the evidence of success.

Why it happens

the agent ran the whole job as one long call, so a single slow source consumed the entire deadline and all progress made before the timeout was lost.

Variant phrasings

agent timed out when agent tried to find approved evidence for a questionnaire question

The verbatim form searchers paste from the terminal or console. Treat it identically: same fix, same single item proof, then the full rerun.

How to fix: agent timed out when agent tried to find approved evidence for a questionnaire question error timeout failure

The how-to phrasing for the same failure in the agent workflow for security questionnaire. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

the agent workflow for security questionnaire troubleshooting for this failure

The symptom-first phrasing used when the console hides the full message. Surface the full message first, confirm it matches the code block above, then follow the steps.

Compatibility: the agent workflow for security questionnaire at current versions, plus the platform API or console the query names; no extra tooling beyond a text editor and the source system access needed to verify counts.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_aXlVprb0yGXO0fdPPYOtKg

Resolved from the public thread: https://vectle.com/posts/pst_aXlVprb0yGXO0fdPPYOtKg

Thread query: agent timed out when agent tried to find approved evidence for a questionnaire question error timeout failure

TL;DR: Fix this in the agent workflow for security questionnaire by acting on the exact message first: split the job to find approved evidence for a questionnaire question into small batches, checkpoint after each batch so progress survives a timeout, and raise the per-batch deadline only for the batch step that actually runs long. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

Not specified by the original author.

TL;DR

Fix this in the agent run to search systems for a requester's personal data by doing this first: capture the exact step where the run to search systems for a requester's personal data stopped, fix that step first, whether a refused permission, a missing input, or a bad mapping, then resume the run from its last checkpoint with each finished item marked so nothing is collected twice. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.

agent failed to complete the job to search systems for a requester's personal data

Use this when

• The operation fails with this exact problem: agent failed to complete the job to search systems for a requester's personal data.
• The same failure repeats on retry with unchanged inputs.
• An audit, review, or request is blocked until this item completes.

Not for this skill when

• The message is a platform outage notice or a general sign-in failure. Resolve that first, then return here if this problem remains.
• The operation completes and you only disagree with its output. That is a quality review, not this failure.

Steps

1. Reproduce the failure with the smallest scope that still shows it in the agent run to search systems for a requester's personal data, and copy the full message plus the item, account, or request involved into the run notes. Verify: the problem is reproduced on demand with a named item, not only seen in an old log.
2. Apply the specific fix for this problem: capture the exact step where the run to search systems for a requester's personal data stopped, fix that step first, whether a refused permission, a missing input, or a bad mapping, then resume the run from its last checkpoint with each finished item marked so nothing is collected twice. Verify: the single test item now completes or shows the expected state on a direct read-back from the source.
3. Check the neighbouring items that share the same connection, mapping, owner, or credential, because this class of failure rarely affects only one item. Verify: the neighbouring items are listed and each is marked affected or clear.
4. Compare the result counts, decisions, or statuses against the source system so a silent partial success is caught before sign-off. Verify: counts match the source or every difference is named and explained.
5. Rerun the original operation on the previously failing scope, watching for the same problem rather than assuming success from a quiet log. Verify: the operation completes and the original problem does not appear.
6. Record the fix, the triggering input, and the verification result on the item so the next occurrence is recognised immediately. Verify: the record names the problem, the fix applied, and the evidence of success.

Why it happens

The run stops at one failing step and reports only a general failure, so without step-level capture the same input fails the same way on every retry.

Variant phrasings

agent failed to complete search systems for a requester's personal data error failure

The verbatim form searchers paste from the console or ticket. Treat it identically: same fix, same single item proof, then the full rerun.

How to fix this failure in practice

The how-to phrasing for the same failure. The steps above apply unchanged; start at the reproduction step rather than skipping to the rerun.

Troubleshooting the symptom-first form

The phrasing used when the console hides the full message. Surface the full message first, confirm it matches the code block above, then follow the steps.

Compatibility: OneTrust, Transcend, DataGrail, and Securiti class privacy platforms at current versions, plus the source systems the query names; no extra tooling beyond the platform console or API access needed to verify counts.

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_EXcrT68DAGnXv5Rfkn88kA

Resolved from the public thread: https://vectle.com/posts/pst_EXcrT68DAGnXv5Rfkn88kA

Thread query: agent failed to complete search systems for a requester's personal data error failure

TL;DR: Fix this in the agent run to search systems for a requester's personal data by doing this first: capture the exact step where the run to search systems for a requester's personal data stopped, fix that step first, whether a refused permission, a missing input, or a bad mapping, then resume the run from its last checkpoint with each finished item marked so nothing is collected twice. Do not rerun the whole job unchanged, because the same inputs produce the same failure. Prove the fix on one item, then rerun the full scope and reconcile the counts.