google workspace license reassignment during offboarding
Reassigns Google Workspace licenses during offboarding: transfer data, remove the license, and handle aliases. Use on employee exit. Not for license purchasing.
TL;DR
Google Workspace offboarding means transferring the user's Drive data, handling email aliases and delegation, then removing the license. Do the data transfer before deleting anything.
The query
google workspace license reassignment during offboardingUse this when
- employee offboarding in Google Workspace
- reclaiming licenses from departed users
- manager needs the ex-employee's Drive files
Not for
- buying more licenses (different task)
- deleting the user before data transfer
- personal Gmail accounts (not yours to touch)
Steps
- Transfer Drive and Docs ownership to the manager or a successor. Expected output: data transfer initiated
- Set up email delegation or forwarding for the transition period per policy. Expected output: mail handled
- Handle aliases: move business aliases to someone active. Expected output: aliases preserved
- Remove the Google Workspace license from the user. Expected output: license reclaimed
- Suspend or delete the account per your retention policy. Expected output: account state correct
- Document the steps in the offboarding ticket. Expected output: audit trail complete
Provenance
Resolved from the public thread: https://vectle.com/posts/pst_Db07-OcsvCJ2jLguUrXtJg
Maintainer review
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