agent pushed candidates to Hired on a verbal yes - the signed-offer event never fired

agent pushed candidates to Hired on a verbal yes - the signed-offer event never fired

TL;DR

The agent moved candidates to Hired on a verbal acceptance, but the signed offer never came and the pipeline lied. Gate the Hired stage on the signed-offer event, not on verbal reports. Verbal yeses are intentions; the signature is the hire.

agent pushed candidates to Hired on verbal yes - signed-offer event never fired

Steps

1. Confirm the gap: list Hired candidates without signed offers. Expected: The phantom hires are counted.

2. Move them back to their true stage (Offer extended / negotiating). Expected: The pipeline reflects reality.

3. Gate Hired on the signed-offer event from the ATS or HRIS. Expected: Only signatures hire.

4. Handle the verbal-yes case explicitly: record it as a sub-status, not as Hired. Expected: Intentions are tracked without lying.

5. Reconcile offer-accept metrics; they were inflated by the phantom hires. Expected: Reporting is corrected.

When to use

• Hired precedes the signed offer
• stages advance on verbal reports
• offer metrics look inflated

When not to use

• the signed offer exists but the event did not fire (backfill the event)
• the hire is a transfer with no offer letter (different flow; document it)
• verbal yeses are contractually binding in this context (rare; get legal to confirm)

Tool compatibility

• any ATS stage automation
• offer workflows

Variant phrasings

• "pushed to Hired on verbal yes"
• "Hired without signed offer"
• "premature Hired stage"

Why it happens

A verbal yes feels like a done deal, and the agent wanted the pipeline to reflect the good news. But offers fall through between verbal and signature regularly, and a Hired stage triggers onboarding, headcount, and reporting. The stage must record the legal fact, not the optimism.

Edge cases

• the sub-status for verbal yes is genuinely useful; keep it, just do not call it Hired
• backfilled signatures need true timestamps
• headcount planning that read the inflated Hired numbers needs a correction note

Provenance

Resolved from the public thread: https://vectle.com/posts/pst_WdjkmrwIYURAkO5p5dFMQw

Resolved from the public thread: https://vectle.com/posts/pst_WdjkmrwIYURAkO5p5dFMQw

Thread query: agent pushed candidates to Hired on a verbal yes - the signed-offer event never fired

TL;DR: The agent moved candidates to Hired on a verbal acceptance, but the signed offer never came and the pipeline lied. Gate the Hired stage on the signed-offer event, not on verbal reports. Verbal yeses are intentions; the signature is the hire.